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The Pre-Audit Mini-Guide
The 11 things I check before a Georgia aesthetic practice ever sits in front of the Board.
You took the Audit-Risk Quiz. This is what to do about it. Go down this list and be honest. Every box you cannot check is a gap worth closing before it closes on you. None of this is meant to scare you. It is meant to make you ready.
This is not legal advice. It is an operational pattern. Take the specifics to your compliance attorney and your collaborating physician.
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Your Authority to Inject
Your NPA is filed and current in the GCMB Gateway Portal.
Why it matters: The Board can pull it any time. An expired or unfiled NPA is one of the fastest paths to an investigation.
Done looks like: You logged in, confirmed your NPA is active, and your practice address matches.
Your NPA names every injectable you perform, by name.
Why it matters: Generic wording like "aesthetic procedures" is widely treated as not enough. If a product is not named, injecting it may fall outside your scope.
Done looks like: You listed every injectable you offer and matched it line by line to your NPA.
Your NPA names a specific chart-review schedule, not "as needed."
Why it matters: "As needed" review is a documented red flag. A set, followed cadence is what survives scrutiny.
Done looks like: A defined frequency like quarterly is written in your NPA, and you have records showing it happens.
Your NPA has been reviewed or updated in the last 2 years.
Why it matters: An NPA untouched for years usually no longer matches your real practice.
Done looks like: You read it against your current services and noted anything that needs amending.
Your Supervision
You can prove real supervision from your collaborating physician in the last 90 days.
Why it matters: "Rent-a-doc" setups are the number one compliance failure in Georgia. The Board wants evidence of actual supervision, not just a signature.
Done looks like: You have a recent call, visit, or chart review with feedback, written down with a date.
Your Emergency Readiness
You have in-date hyaluronidase on-site and a written vascular occlusion protocol posted in the room.
Why it matters: Vascular occlusion is an emergency with a window of hours. Missing or expired hyaluronidase plus thin documentation is career risk.
Done looks like: Hyaluronidase is on-site and in-date, the protocol is posted, and your staff knows the warning signs.
Your Patient Records
Every injectable chart has history, contraindication screening, before photos, and procedure-specific consent.
Why it matters: Documentation is what survives scrutiny. Gaps turn a defensible case into an indefensible one.
Done looks like: You pulled 5 random charts and each had all four. You have a standard photo step and a complications log, even if it is empty.
You track product lot numbers and keep records in one organized system.
Why it matters: Scattered records make an audit slow and painful. Lot tracking matters if a counterfeit-product question comes up.
Done looks like: Every record type has one home: intake and consent, treatment, photos, complications, supervision, product, training.
Your intake screens for BDD (body dysmorphic disorder).
Why it matters: BDD affects 7 to 15 percent of cosmetic patients and is a top driver of complaints and lawsuits.
Done looks like: Screening questions are on your intake and you have a referral path for suspected cases.
Your Public Face
Your social media uses photo consent, accurate credentials, and realistic language.
Why it matters: The Board watches social media. One non-compliant post can start an investigation.
Done looks like: Your before-and-afters have written consent, your bio shows the right credential (NP, not Dr.), and you cut words like "permanent" and "guaranteed."
Your Business Structure
If a non-physician owns the practice, the structure is compliant.
Why it matters: Georgia bars non-physicians from owning a medical practice outright. The wrong structure is a foundation-level exposure.
Done looks like: An attorney who knows Georgia's rules has reviewed your ownership setup.
Couldn't check several boxes?
That is not a character flaw. It is a to-do list. If you want a second set of eyes on your gaps and a prioritized plan, that is exactly what a Blueprint Audit Call™ is for.
Book Your Audit CallBook Your Audit Call at theblueprintbytam.com/intake